JOB SUMMARY
We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a faced-paced commercial real estate office. This person must have the ability to quickly shift gears and coordinate a multitude of tasks within a busy, modern downtown office.
This role requires a business development and administrative professional that can manage, understand, and interpret the multiple functions in high level real estate sales.
This position has room for advancement both in responsibilities and compensation.
CBRE is a Fortune 128 company and is the world's largest commercial real estate company.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative and Correspondence
Coordinates complex on/offsite meetings and conferences. Schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations for sales professionals and Management.
Tracks, collates and maintains inventory of marketing materials.
File Process (Listing and Deal Cycle)
Gather Property Info and Process Listing when Obtained
Monitor Listing Status and Renew Listing when Expired
Ensure Correct Listing Documentation is Drafted and Executed (Listing Agreement, Representation Agreement, Commission Agreement, Confidentialities, Co-Broker, Etc.)
Process Deal Files with All Required Documents and Vouchers for Closings
Monitor Closing Process and Timeline
Ensure Correct Closing Documentation is Drafted and Executed
Marketing Responsibilities
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
Design Property Marketing Brochures and Keep Updated
Create and Update Property Marketing Contact Lists
Property Email Blasts - Monitor Stats, Contacts, and Schedule
Manage Team's CoStar/LoopNet Accounts
Communicate Listings with Brokers and Economic Development Partners
Prepare and Send Out Property and Holiday Mailers
Maintain Individual and Team Website
Prepare and Update Case Studies
Order and Remove Signage
Acts as point of contact and liaison with the CBRE Property Marketing Studio
Business Development
Property Tour Searches and Complete Preparation of Tour Packages for Clients
Lease Proposals Preparation and Responses
Request for Proposals and Responses
Financial
Excel Experience Required
Pro Calc (a Real Estate Financial Software Program) and Spreadsheet Deal Comparisons
Code Monthly Expenses through PeopleSoft
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Associate's degree (A.A.) or equivalent from 2-year college required.
3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred.
2 years experience in the Real Estate industry.
Adobe Creative Suite, especially InDesign experience preferred.
CERTIFICATES and/or LICENSES
None.
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
REASONING ABILITY
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Advanced skills with Microsoft Office Suite, internet research and web publishing skills.
Ability to manipulate basic templates in Power Point, InDesign, Excel, Campaign Logic preferred. Other Software Knowledge and training will be involved. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
